Data Privacy Notice / Imprint

Welcome to our website agilox.net

Protecting your privacy is a matter of concern to us and includes visits to our websites as well as contact by phone, e-mail and contact form. This Data Privacy Notice covers all of the important information about the procedures we use to process data on our websites as well as for contacting us using the channels mentioned.

We are committed to protecting the data of our website visitors as well as our customers. Data will only be disclosed to third parties if they are provided exclusively as described in this notice.

We reserve the right to modify the information provided in this Data Privacy Notice without prior notice. The current version published here is valid.

Contents

1 Our Websites

2 General Information

2.1 Legal Basis

2.2 Controller

2.3 Collecting and Processing Personal Data, Retention Period and Data Recipient

2.4 Rights of Data Subjects

2.5 Consent and Right of revocation

2.6 Data Security

3 Visiting our Website

3.1 General Information

3.2 Marketing- and Personalization Tools

3.3 Third party Providers / Functional Add-ons (Plugins)

3.4 Cookies

4 Interaction with us

4.1 Newsletter

4.2 Contact

5 Social Media

5.1 Controller

5.2 Processing Your Personal Data

5.3 Processing Your Personal Data by Social Media Platform Operators

5.4 Exercising Your Rights

6 Privacy Policy Applications

Consent to Cookies

Imprint

1 Our Websites

This Data Privacy Notice applies to the following websites of AGILOX Services GmbH:

agilox.net

my.agilox.net

help.agilox.net

2 General Information

2.1 Legal Basis

The EU General Data Protection Regulation (GDPR) protects the fundamental rights and freedoms of natural persons, particularly their right to the protection of personal data. Personal data means any information related to an identifiable or identified natural person.

When we obtain consent from data subjects to process their personal data, the legal basis applied is Article 6(1)(a) of the GDPR.

You have voluntarily provided us with data about yourself and we process this data based on your consent for the following purposes: Inquiries made using the contact form or through telephone contact as well as verbal transmission for quotation or callbacks. You can revoke this consent at any time. The result of revocation is that we will no longer process your data for the aforementioned purposes from this point forward.

To withdraw your consent, please contact us here: privacy@agilox.net

2.2 Controller

Controller as defined in Article 4(7) GDPR is AGILOX Services GmbH, Gewerbepark 3, 4671 Neukirchen bei Lambach, Austria.

2.3 Collecting and Processing Personal Data, Retention Period and Data Recipient

We will retain your data for a minimum of 7 years for tax purposes in accordance with Paragraph 132 Section 1 of the Austrian Federal Tax Code (BAO), as well as within the retention period required by corporate law in accordance with Paragraphs 190, 212 of the Austrian Commercial Code (UGB). Your data will not be disclosed to third parties.

Personal data is collected if you provide it to us voluntarily, for example as part of registration (e.g. to a newsletter) or when contacting us using our contact form, or if you agree to the use of cookies and similar technologies. Third parties will only receive your personal data from us in the manner described in this Data Privacy Notice.

In accordance with the applicable provisions on protecting personal data, all personal data is collected, processed and used primarily for the purpose of providing services ordered by you and for processing your inquiries.

Your data will be kept in an identifiable form only for as long as is necessary for the purposes for which the personal data are processed or until the expiration of any guarantee, warranty, limitation and statutory retention periods, unless otherwise specified in this Data Privacy Notice.

As part of operating our websites, we contract with software service providers and agencies who, in the course of their activities, may gain access to your personal data. They are obligated to us to comply with applicable data privacy laws.

When you accept cookies, including statistics and marketing cookies, the data collected is processed by the third-party providers mentioned below. These providers may have information on their company headquarters in the U.S., for example. Since the U.S. cannot demonstrate a sufficient level of data protection according to a ruling by the European Court of Justice, we want to inform you about the risks associated with the transfer of data. There is a risk that U.S. authorities may access your transmitted data for monitoring and surveillance purposes. No effective legal remedy can be taken against this. When you accept the setting of cookies, including statistics and marketing cookies, you also agree to the transfer of your data to the non-member states listed (Article 49 (1)(a) GDPR).

2.4 Rights of Data Subjects

You have the following rights:

• The right to information about the personal data stored about you (Article 15 GDPR)
• The right to rectify inaccurate personal data related to you and, if necessary, to complete incomplete personal data (Article 16 GDPR)
• The right to erasure, as long as one of the reasons stated in Article 17 GDPR applies
• The right to restriction of processing, as long as one of the reasons stated in Article 18 GDPR applies
• The right to data portability in accordance with Article 20 GDPR
• The right to raise an objection to the authorized data protection authority.

You also have the right to object to processing on grounds related to your particular situation (Article 21(1) GDPR).

2.5 Consent and Right of revocation

If your consent is required in order to process or use your data, we will use/process your data only after you provide your express consent. By giving your consent, you confirm that you are 18 or older. You may withdraw your consent at any time. In the event that you wish to withdraw your consent, please contact privacy@agilox.net

2.6 Data Security

Technical and organizational measures are taken according to the required state of technology to protect your personal data to prevent loss, unauthorized access and misuse.

E-mail and newsletters are encrypted when transmitted. Encryption can prevent misuse of the data by third parties so that communication between you and our web server is protected. We use TLS (Transport Layer Security) for encryption. If your e-mail service provider does not support TLS encryption, e-mails sent to you will not be encrypted.

3 Visiting our Website

3.1 General Information

Every time our website is accessed or a file is retrieved or an attempt is made to retrieve it from the server, data about this process is collected in a log file and stored for 30 days. The following data in particular is stored about each access:

• • IP address (anonymized)
  • Name of file accessed
  • Date and time of access
  • Amount of data transferred
  • Message if retrieval was successful
  • Message if retrieval failed, including information on why it failed
  • Name of your Internet service provider
  • If applicable, the operating system and browser software of your end device
  • The website from which you were referred.

The data mentioned in the overview is processed based on our legitimate interests defined in Article 6 (1)(f) GDPR to provide the website, to ensure system stability and to ensure data and operational security. The data collected is considered part of evaluations for performance analysis reasons. With your consent (Article 6 (1)(a) GDPR), we also use the analysis and retargeting tools as well as plug-ins and cookies described under “Analysis Tools” and “Marketing and Retargeting Tools”. These (not technically necessary) technologies will be activated only after receiving your express consent to the cookies by selecting the individual categories and clicking on “Save Selection” or “Accept All”.

3.2 Marketing and Personalization Tools

 3.2.1 Analysis-Tools

In order for us to analyze the behavior of visitors to our website, data is collected and evaluated using analysis tools. Analysis tools, also known as tracking tools, analyze where the user is coming from and what areas of our website the user is accessing. Analysis tools are used to try to improve and continuously optimize the website for visitors.

Google

We use several services from Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) on our websites. General information on the subject of privacy protection at Google can be found at https://policies.google.com/privacy?hl=en

Google Analytics

We use the Google Analytics web analytics service by Google on our websites. Google Analytics uses cookies, which are stored on your computer and enable analysis of website usage. The information generated by the cookie about the use of the website is usually transferred to a Google server in the U.S. and stored there. We use Google Analytics only with active IP anonymization. This means that the IP address of the user is shortened by Google within European Union member states or in other contracting states to the Agreement on the European Economic Area and only then transferred to the U.S. Only in exceptional cases will the IP address be transferred to a Google server in the U.S. and shortened there.

Google will use this information on our behalf to evaluate your use of the website in order to compile reports on website activity and to provide other services related to website and Internet usage to website operators.

You can prevent the collection of data generated by the cookie and related to your use of the website to Google as well as processing of this data by Google by downloading and installing the browser plug-in available using the following link: https://tools.google.com/dlpage/gaoptout?hl=en

For more information on the terms of use and data privacy, visit https://marketingplatform.google.com/about/analytics/terms/us/  or https://policies.google.com/?hl=en

Google Signals

We also use the Google Signals service with Google Analytics to ensure that existing Google Analytics features, such as advertising reports, remarketing, cross-device reports, and interest and demographic reports, are updated so that we receive aggregated and anonymized data from you if you have consented to the personalized ads setting in your Google account.

With Google Signals we use what is called cross-device tracking to create analyses.  When Google Signals is activated, data is collected and linked to the Google account and cross-device remarketing campaigns can be launched.

In Google Analytics, Google Signals runs the collection of other visitor data, such as location, search history, YouTube history, and data about your website visit.

Google Optimize

We use the website optimization tool Google Optimize on our website. For more information on the use of Google Optimize and data processing, visit: https://policies.google.com/privacy?hl=en-US

Survicate 

In the secure area of our website my.agilox.net (login required), we occasionally provide users with surveys to collect feedback on how our services are used. To technically facilitate these surveys, we use the service provider Survicate (based in Poland, EU) as a data processor in accordance with Article 28 of the GDPR. In this context, your email address may also be shared with Survicate. As part of its feedback analysis, Survicate uses a subcontractor, Savio Technology Inc., based in Canada. According to Section 5.3 of Survicate’s Privacy Policy, Savio is responsible for processing feature requests, user feedback, and prioritization data. Canada is recognized by the European Commission as having an adequate level of data protection (Commission Decision of December 20, 2001, 2002/2/EC) in accordance with Article 45 of the GDPR. Therefore, any transfer of personal data to Savio Technology Inc. is based on this adequacy decision. 

For more information on how Survicate processes data, please refer to their privacy policy: https://assets.survicate.com/docs/Privacy%20Policy%205.3.pdf?_gl=1*xuoeko*_ga*MTkxMjEyNDE0My4xNzQ0OTgxNDcx*_ga_Z8KP425DS5*MTc0NTMwMzk1NS4zLjEuMTc0NTMwNTEzNS4wLjAuMjAxODE0NjEwMQ. 

 Your email address is processed solely for the purpose of linking your participation to the survey and analyzing the feedback. No further processing takes place beyond this purpose. The data is processed based on Article 6(1)(f) of the GDPR (legitimate interest). Our legitimate interest lies in the continuous improvement of our services and user experience. Your data will be deleted as soon as it is no longer needed for the evaluation of the respective survey. 

You have the right to object to this processing of your personal data at any time (Article 21 GDPR). 

3.2.2 Marketing and Retargeting-Tools

We use marketing tools to analyze and optimize our website as it relates to user behavior for an improved customer experience.

Retargeting, also known as remarketing, describes personalized targeting strategies or targeted advertising adapted to the user. Users are identified by confirming cookies when they visit our website. After that, advertisements from the relevant advertising program can be served to these users when they visit other websites.

We also use pixels from different platforms on our website, which are listed below. A pixel is an image that is loaded when visiting a website after consenting to the setting of all cookies on agilox.net. Activities related to the website visit are also recorded.

Google

We use several services from Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) on our website. General information on the subject of privacy protection at Google can be found at: https://policies.google.com/privacy?hl=en-us

Google Ads

We use the Google Ads service on our website. Google Ads uses cookies to serve visitors future online advertising through remarketing campaigns in the Google advertising network. To publish remarketing ads, the third-party provider Google uses cookies based on a visit to this website. As a user, you have the option to withdraw your consent to the use of these cookies by Google: https://adssettings.google.com/authenticated?hl=en

Facebook

Several tracking pixels from Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland (“Facebook”) are used on our website. General information on the subject of privacy protection at Facebook can be found at https://www.facebook.com/privacy/center/

Meta Pixel (formerly Facebook Pixel)

We use Meta Pixel on our website. This service enables us to track the behavior of users after they have been redirected to our website by clicking on a Facebook ad. This allows us to evaluate the effectiveness of Facebook ads and optimize future advertising activities based on the analysis. The collected data remains anonymous to us and does not provide any identifying details about the user. However, the data is stored and processed by Facebook, allowing for a possible connection to the particular user profile, and Facebook can use the data for advertising purposes, in accordance with the Facebook Privacy Policy (https://www.facebook.com/privacy/center/). You can allow Facebook and its partners to serve ads on and off Facebook. In addition, a cookie may be stored on your computer for this purpose. You can manage Facebook’s use of cookies here: https://www.facebook.com/policies/cookies/.

Microsoft Ads Universal Event Tracking (UET)

On our websites, we use Microsoft Ads Universal Event Tracking, a service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA (“Microsoft”). Microsoft stores cookies on users’ devices in order to enable an analysis of the use of our online offer by users, provided that users have reached our online offer via a Microsoft Ads ad. In this way, we can recognize that someone has clicked on an ad, has been redirected to our online offer and has reached a previously determined target page. We only learn the total number of users who clicked on an ad and were then redirected to the target page. No IP addresses are stored. We are not provided with any personal information about the identity of users.

If users do not wish to participate in the tracking process of Microsoft Ads, they can deactivate the required setting of a cookie via browser settings or use the Microsoft opt-out page: https://account.microsoft.com/privacy/ad-settings/signedout?lang=en-US . Users can find further information on data protection and the cookies used by Microsoft Ads in Microsoft’s privacy policy (https://privacy.microsoft.com/en-us/privacystatement).

HubSpot

Our website uses the service HubSpot (“HubSpot”) for marketing purposes. HubSpot is a U.S. software company with a branch office in Ireland:

HubSpot Ireland Limited
1 Sir John Rogerson’s Quay
Dublin 2, Ireland

HubSpot provides us with an integrated software solution to use for our own marketing, lead generation and customer service purposes. These include e-mail marketing for sending newsletters and automated mailings as well as for reporting, contact management, such as user segmentation and CRM, landing pages and contact forms.

HubSpot uses cookies, which are stored locally in the browser’s cache on your end device and are used to analyze your use of the website. The following information is collected by HubSpot and analyzed on our behalf to provide analytics about your visit and the pages you visit:

• • • IP address
    • Geographical location
    • Type of browser
    • Duration of visit
    • Pages viewed

The information collected by HubSpot as well as the content of our website are stored on the servers of HubSpot’s service providers. If you have given your consent to this as described in Article 6 (1)(A)(1)(A) GDPR, then processing on this website is for the purpose of website analysis.

We would like to draw your attention to the fact that your data may also be transferred to the U.S., since the HubSpot company headquarters is Hubspot, Inc., 25 First St., 2nd Floor, Cambridge, MA, USA. Additional safeguards are therefore required to ensure the level of data protection required by the GDPR. An agreement of standard protection clauses pursuant to Art. (46)(2)(C) GDPR provides this assurance. and requires the recipient of the data in the U.S. to provide the equivalent level of protection found in Europe when processing the data. More information on data processing as well as the standard data protection clauses can be found here: https://legal.hubspot.com/dpa

It is also important to note that, according to assessments by the European Court of Justice, there is currently no adequate level of protection for data transfers to the U.S.

Data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.

You can permanently object to the collection of data by HubSpot and the setting of cookies by preventing the storage of cookies through your browser settings accordingly. You can object to the processing of your personal data at any time, effective going forward.

LinkedIn

We use several pixels from LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (“LinkedIn”) on our websites. General information on data protection at LinkedIn can be found at https://de.linkedin.com/legal/privacy-policy

LinkedIn Insight Tag

We use the LinkedIn Insight Tag on our websites. This service enables us to track the behavior of users after they have been redirected to our website by clicking on a LinkedIn ad. This allows us to evaluate the effectiveness of LinkedIn ads and optimize future advertising measures. The LinkedIn Insight tag enables the collection of data, including URL, referrer URL, IP address, device and browser characteristics (user agent) and timestamp. The IP addresses are shortened or hashed. The direct identifiers of the members are removed by LinkedIn within seven days in order to pseudonymize the data. This remaining pseudonymized data is then deleted within 180 days.

LinkedIn does not share any personal data with us, but only provides reports and notifications (in which users are not identified) about the website audience and ad performance. LinkedIn also provides retargeting for website visitors so that we can use this data to display targeted advertising outside our website without identifying the member. LinkedIn also uses data that does not identify users to improve the relevance of ads and reach members across devices. LinkedIn members can control the use of their personal data for advertising purposes in their account settings (https://www.linkedin.com/psettings/advertising). Further information on data protection at LinkedIn can be found at https://de.linkedin.com/legal/privacy-policy.

LinkedIn Jobs Conversion Tracking

We also use LinkedIn Job Conversion Tracking on our website. This service enables us to track as soon as the user has viewed a job advertisement published on LinkedIn, clicked on the Apply button and then applied for a job on our career website. Metadata such as the IP address, a timestamp and events (e.g. page views) are collected. All data is encrypted. The cookie is stored in the user’s browser until it is manually deleted by the user or the cookie expires (six months from the last time the pixel was loaded by the user’s browser). For more information about LinkedIn cookies, please visit https://www.linkedin.com/legal/privacy-policy?.

3.3 Third-party Providers/Functional Add-ons (Plug-ins)

Our website content includes content or services from third-party providers based on our legitimate interests, such as analysis and optimization of our website as defined in Art. 6 (1)(F) GDPR, in order to integrate content and services on our website (e.g. videos). The integration of some content elements from other providers (“plug-ins”), are used to add additional content and features to our website. In this case, as in the case of any website access, the transmission of your IP address to the respective provider is technically necessary. This transmission takes place directly through your browser. AGILOX Services GmbH does not process the data in this context.

Plugins WordPress

Gravity Forms

Our website uses the “Gravity Forms” plug-in by the developer Rocket Genius, Inc., 1620 Centerville Turnpike, Suite 102, Virginia Beach, VA 23464-6500, USA.

By using the form, the data you enter will be transmitted to our website server and to us by e-mail. By selecting the checkbox below the form before submitting the content, you are giving your consent to the processing of your request and the transmission of your personal data. The legal basis applied is Article 6 (1)(A) GDPR.

You can find more information on the Gravity Forms Privacy Policy here: https://www.gravityforms.com/privacy/

Google Maps

We use the Google Maps API service (“Google Maps”) on our website. Our website uses Google Maps for displaying map information. When Google Maps is used, Google also processes and uses data about the use of the Maps features. By integrating the service on our site, the following data at a minimum is transmitted to Google: IP address, time of the website visit, screen resolution of the visitor, URL of the website (referrer), the browser identifier (user agent) and search terms. The data is transferred regardless of whether or not you have an existing Google user account and whether or not you are logged into it. If you are logged in, this data is assigned directly to your account. If you do not want the data assigned to your profile, you must log out before activating the button and delete cookies. Google stores this data as usage profiles and uses it for the purposes of advertising, market research and/or designing its website to meet user needs. You have the right to object to the creation of these user profiles, and you will need to contact Google to exercise this right.

YouTube Videos

Our website features embedded YouTube videos, which are stored on “www.youtube.com” and can be played directly on our website. These are embedded in what is known as “privacy-enhanced mode” (see https://support.google.com/youtube/answer/171780?hl=de). By calling up the plug-in, YouTube cookies may be stored on your computer and the following data at a minimum may be transmitted to Google as the YouTube operator: IP address and cookie ID, the specific address of the page accessed from our site, the browser language setting, the system date and time of access and the identifier of your browser. The data is transferred regardless of whether or not you have an existing Google user account and whether or not you are logged into it. If you are logged in, this data is assigned directly to your account. YouTube or Google stores this data as usage profiles and uses it for the purposes of advertising, market research and/or designing its website to meet user needs. This type of an evaluation is carried out in particular (also for users who are not logged in) to provide customized advertising and to inform other users about your activities on our website. You have the right to object to the creation of these user profiles, and you will need to contact Google as the operator of YouTube to exercise this right.

If you do not want YouTube to be able to create an association between you and your visit to our pages, you can prevent this by logging out of your YouTube account and deleting cookies that have been set. More information on managing user data can be found in the YouTube Privacy Policy: https://policies.google.com/?hl=en-us

Mailchimp

We send our newsletter using the Mailchimp service from the provider The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA (“Mailchimp”). The provider allows us to contact our subscribers directly. In addition, usage behavior is analyzed so that we can continuously optimize our content.

The following data is processed when using Mailchimp:

• • • E-mail address
    • First name
    • Last name

Mailchimp is the recipient of your personal data and acts as the order processor for us with regard to sending the newsletter. Your data is only processed once you express your consent and transmit your personal data.

For more information on how Mailchimp processes data, visit: https://mailchimp.com/de/legal/data-processing-addendum/

The provider’s privacy statement can be found here: https://www.intuit.com/privacy/statement/

Vimeo

We use the service from Vimeo LLC, 555 West 18th Street, New York, New York 10011, USA (“Vimeo”). A code snippet on our website allows us to make videos available to you on the website as well as on our social media channels.

Through the use of Vimeo, certain user data may be collected for the purpose of analyzing usage behavior and optimization. If you access a page on our website in which a Vimeo video is embedded, the browser connects to the Vimeo servers. The transmitted data is collected, stored and processed on the Vimeo servers. This includes IP address, browser information, operating system and basic device information. In addition, the servers store information about the website where you use the Vimeo service. For analysis purposes, values such as session duration, bounce rate and button clicks are analyzed and stored using cookies and similar technologies.

You can find more information on the Vimeo privacy policy here: https://vimeo.com/privacy 

Wistia

We use the service Wistia, Inc., 17 Tudor Street, Cambridge, MA 02139, USA (“Wistia”) on our website. Wistia Player is used to integrate videos on our website. When the videos are played, a connection is made to the Wistia servers. The following data is collected in the process:

• • • Anonymized IP address, including provider
    • Access time of the videos you have watched
    • Details about the video clips
    • URL of the videos
    • Type of end device
    • Operating system and browser used.

If you have a personal Wistia account and are logged in on your end device, Wistia can assign the collected information to your user account. You can prevent this assignment by logging out of your user account before visiting our website.

The interest behind using Wistia is to make our website more appealing. This constitutes a legitimate interest as defined in Art. 6 (1)(f) GDPR.

For more information on how personal data is treated, visit Wistia: https://wistia.com/privacy

Pipedrive

We use the Pipedrive CRM (customer relationship management) tool from Pipedrive OÜ, Mustamäe tee 3a, Tallinn, 10615, Estonia (“Pipedrive”). Your request, which you submit to us via the contact form on our website, will be transmitted to Pipedrive and stored on its servers. We use the Pipedrive CRM tool based on our legitimate interests (processing user inquiries, existing customer management, new customer business). For this purpose, a contract with Pipedrive was signed with standard contractual clauses, wherein the processing of user data by Pipedrive is defined only in accordance with our instructions and to comply with the EU level of data protection.

The Pipedrive privacy policy is available here: https://www.pipedrive.com/en/privacy

3.4 Cookies

We use cookies to provide you with the best experience possible. They also allow us to analyze user behavior in order to continuously improve the website for you. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are what are known as “session cookies”. They are deleted automatically at the end of your visit. Other cookies remain on your end device until you delete them. These cookies make it possible for us to recognize your browser on your next visit. You can configure your browser so that you are notified when cookies are set and only allow cookies in individual cases, exclude the acceptance of cookies in certain cases or in general, and activate the automatic deletion of cookies when closing the browser. Deactivating cookies may limit the functionality of this website.

If you want to check which cookies are stored in your browser or make changes/deletions, you can do this in your browser settings:

• Chrome: Clear, enable, and manage cookies in Chrome
• Safari: Manage cookies and website data in Safari on Mac
• Firefox: Clear cookies and site data in Firefox
• Microsoft Edge: Delete cookies in Microsoft Edge

Necessary cookies

Technically necessary cookies enable basic functions and are required for the website to function properly.

Statistics cookies

Statistics cookies collect information anonymously. This information helps us understand how our visitors use our website.

Marketing cookies

Marketing cookies are used by us to connect visitors with customer management. They do this by tracking visitors across websites and tracking which content is viewed on our website.

Real Cookie Banner

We use the “Real Cookie Banner” consent tool to manage the cookies and similar technologies used (tracking pixels, etc.) and to give consent in this regard. Details on how “Real Cookie Banner” works can be found at https://devowl.io/knowledge-base/real-cookie-banner-data-processing/.
The legal basis for the processing of personal data in this context is Art. 6 Abs. 1 lit. c GDPR  and Art. 6 Abs. 1 lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the relevant consents.
The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, you cannot manage your consents.

Change privacy settings | Privacy settings history | Revoke consents

4 Interaction with us

4.1 Newsletter

We will regularly notify you by e-mail about our products and what we’re developing. You can subscribe to our newsletter for this purpose.  When you subscribe, you will receive information from us about the company, our products, (other) developments and product presentations. We use your e-mail address to send newsletters and to analyze how our newsletter is used in order to better adapt it to the interests of our customers. We use the double opt-in method for the registration process. You will receive an e-mail after you register asking you to confirm your registration.

Data processing in connection with our newsletter is carried out based on Art. 6 (1)(a) GDPR. You can revoke your consent to receive a newsletter at any time by confirming the unsubscribe link at the end of the newsletter. After you unsubscribe, for technical reasons it may take a few hours until your cancellation is completed. In exceptional cases you may still receive a newsletter before processing of your cancellation is complete.

We use the Mailchimp program to send the newsletter. You can find more information under the section on Mailchimp.

4.2 Contact

You can contact us by phone at +43 7245 93083 0, by e-mail (office@agilox.net), or using our contact form or our social media channels.

In the case of telephone inquiries, your personal data will be recorded if deemed necessary in order to process your inquiry.

By contacting us, you consent to the processing of the data you disclose (Art. 6 (1)(a) GDPR). You also consent to the processing of data (Art. 9 (2)(a) GDPR) that falls into special categories pursuant to Art. 9 (1) DSGVO.

If you have any question, please contact us here: privacy@agilox.net

5 Social Media

Thank you for visiting our social media channels. We are very concerned about protecting your personal data. We would like to inform you below about how your data is handled on our social media pages in accordance with Art. 13 GDPR.

The operator of the respective platform is solely responsible for the processing of personal data on the actual social media platforms on which we operate our pages.

5.1 Controller

Part of the responsibility for the data collection and processing listed below is with us and part is with the respective operators of the social network platforms (“Platforms”). We as well as the platform operators are jointly responsible for certain processing operations (Art. 26).

5.2 Processing Your Personal Data

When you visit one of our social media channels, as the operator of the site, we process your activities as well as interactions with our channels, such as messages, requests, posts, comments or shares, as well as your publicly viewable profile data, such as your name and profile picture. Your publicly viewable profile data depends on the profile settings that you have stored on the social media platform. We operate our social media channels and process the aforementioned data for the purpose of providing information about us and our products and communicating with our followers and interested parties. We process the data based on our aforementioned legitimate interests (Art. 6 (1)(f) GDPR) and, if necessary, in order to respond to your messages, requests, contributions or comments that you send us (Art. 6 (1)(b) GDPR). A review of comments and other interactions by you on our social media pages is conducted to determine whether they violate applicable laws or the respective community guidelines, and, if applicable, we delete this content. Should such comments or content occur more frequently, we may process the user names involved for internal reconciliation purposes. We base this processing on our legitimate interest (Art. 6 (1)(f) DSGVO) to provide a reputable online presence and to comply with legal requirements.

On the social media platforms, usage statistics of the respective platform are made available to us anonymously as Page Insights data. This data is prepared based on the actions and interactions of our followers (e.g. likes, shares, comments, number of followers, views of individual page areas, reach of a post as well as statistics on followers by age, language, origin or interests). These insights help us engage with our followers and prospective followers, understand the usage and reach of our posts, evaluate content and identify usage preferences, as well as help us tailor our social media pages to the target group as much as possible. We have neither influence over nor access to the creation and processing of the usage statistics and the available data. The operator and the corresponding social media platform are solely responsible for the way the data is handled. We are unable to view personal data on followers or users. This data processing is based on our aforementioned legitimate interests (Art. 6 (1)(f) GDPR).

Your personal data will only be processed as long as is necessary for the purposes stated above. In the event of an objection to processing based on our legitimate interests (Art. 6 (1)(f) GDPR), we will delete personal data unless further processing of the data is permitted under the relevant legal provisions. Deletion of data will also be initiated if we are obligated to do so for other legal reasons. Applying these general principles, we usually delete personal data immediately after the legal basis ceases to exist, if it is no longer required for the stated purposes, or if the stated purposes cease to exist and if there is no other legal basis (e.g. retention periods under commercial and tax law); otherwise, we will delete the data after any other legal basis ceases to exist.

Hootsuite

We use a social media management tool for scheduling and publishing as part of providing content on our social media channels.

We use the Hootsuite social media management tool from Hootsuite Inc., Vancouver HQ, East 5th Avenue, Vancouver, Canada, BC V5T 1 4L1 (“Hootsuite”), to process the social media channel data that we provide. As per Art. 6 (1) (f) GDPR, we have a legitimate interest for the use of this software. Hootsuite provides the ability to manage social media channels, schedule, publish and analyze posts. Hootsuite also processes your data in the U.S., among other places. We would like to draw your attention to the fact that, according to the opinion of the European Court of Justice, there is currently no adequate level of protection for data transfers to the U.S. and therefore these transfers may be associated with various risks as to the legality and security of the data processing. Hootsuite uses what are known as standard contractual clauses pursuant to Art. 46 (2) and (3) GDPR as the basis for processing or transferring data for recipients located in non-EU member states such as Norway, Liechtenstein, Iceland and the U.S. in particular. These standard contractual clauses are templates provided by the EU Commission and are intended to ensure that data complies with European data privacy protection standards when transferred to and stored in non-EU member countries.

You can find information on the privacy policy and data protection here: https://hootsuite.com/de/legal/privacy and https://hootsuite.com/de/legal/general-data-protection-regulation. For more information on the standard contractual clauses, visit: https://www.hootsuite.com/en-hk/legal/data-processing-addendum

5.3 Processing of Your Personal Data by Social Media Platform Operators

The operator of the respective platform is solely responsible for the processing of personal data on the actual social media platform on which we operate our pages. The operator usually processes your personal data when you visit one of our social media pages regardless of whether you have a user account on the respective social media platform or are logged in on the respective social media platform and usually also uses cookies and other storage and (partly cross-device) tracking technology. You can find more information on how your personal data is processed by particular social media platform operators by viewing the privacy policy information on the websites of the respective social media platforms below:

• Facebook Privacy Policy
• Instagram Privacy Policy
• LinkedIn-Privacy Policy
• YouTube Privacy Policy

The social media platforms listed provide us with anonymous usage statistics (known as Page Insights data) of our social media pages based on the actions and interactions of our followers. We have neither influence over nor access to the creation and processing of the usage statistics and the underlying data. The operator and the respective social media platform are solely responsible for the way the data is handled. We are unable to view personal data on individual followers or users. It may be that the social media platforms themselves create personalized usage statistics, for example for their own market research, advertising and other commercial or business purposes, and process personal data outside the European Union, over which we also have no influence or access. You can find more information on how your personal data is processed by particular social media platform operators in the context of the creation and processing of usage statistics by viewing the privacy policy information on the websites of the respective social media platforms below:

• Facebook Information on Page Insights Data
• Instagram Insights
• LinkedIn Privacy Policy (Sales Insights)
• YouTube Insights under https://support.google.com/youtube/answer/9002587?hl=en and https://policies.google.com/terms?hl=de

You can find more information on how your personal data is processed by the operator of the respective social media platform in the context of interest-based advertising as well as how to configure settings for your profile and your advertising preferences on the following websites of the respective social media platform:

• • Facebook under https://www.facebook.com/business/ads or https://www.facebook.com/adpreferences/ad_settings,
  • Instagram under https://business.instagram.com/advertising or https://help.instagram.com/478880589321969/?helpref=hc_fnav,
  • LinkedIn under https://www.linkedin.com/psettings/advertising-data,
  • YouTube under https://support.google.com/youtube/answer/9002587?hl=e

5.4 Exercising Your Rights

The contact person for exercising your rights is primarily the operator of the respective social media platform and is the only one who can provide direct access to the required information or the functionality of the respective platform and take immediate appropriate action. The contact persons for exercising your rights in relation to the operators of the respective social media platform and more information can be found in the privacy policies of the individual social media networks:

1. 1. Facebook Privacy Policy
   2. Instagram Privacy Policy
   3. LinkedIn Privacy Policy
   4. YouTube Privacy Policy

6 Privacy Policy Applications

In the following, we inform you which personal data we need from you in the case of an application, how we process it and how you can contact us if you have any questions.

Your personal data will of course be treated confidentially and in accordance with the statutory data protection regulations.

In the following, all personal designations are to be understood as gender-neutral. For ease of reading, we use only the masculine form.

TO WHOM IS THIS DATA PROTECTION INFORMATION DIRECTED?

This data protection information is intended for persons (hereinafter also referred to as applicants) who apply to AGILOX Services GmbH in the course of a recruiting process, as well as persons for whom AGILOX Services GmbH sets up an applicant profile in the course of an e-mail or postal application, a physical handover of the application or in any other form.

FOR WHAT PURPOSE DO WE PROCESS YOUR DATA?

We process your data as part of our recruiting process (personnel search and selection) to fill vacancies at AGILOX Services GmbH, i.e. to initiate an employment relationship. The necessity and scope of data collection depend, among other things, on the position to be filled.

You can apply for a specific position or send us an unsolicited application. A recruiter from AGILOX Services GmbH will contact you by e-mail or telephone in the course of the recruiting process. The recruiting process is supported by our recruiting software.

ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?

We process your personal data on the basis of your consent (Art. 6 para. 1 lit. a) and Art. 9 para. 2 lit. a) DSGVO).

Furthermore, processing is carried out for the fulfillment of legal obligations as well as for legitimate interest of us or of third parties, e.g. in connection with the establishment, assertion, exercise or defense of legal claims such as claims under the Equal Treatment Act (Art. 6 para. 1 lit. f) DSGVO). In the event of a legal dispute, we also have a legitimate interest in processing the data for evidence purposes.

NO OBLIGATION TO DISCLOSE DATA

You are under no legal or contractual obligation to disclose your personal data. However, we cannot process your application without your personal data and may have to suspend the application process if you do not provide us with your data required for the application or do not provide us with sufficient data.

WHAT PERSONAL DATA DO WE COLLECT AND PROCESS?

The following categories of data are collected and subsequently processed during the creation of the applicant profile:

• Registration data (creation/update date, applicant source).
• Personal data (first and last name, date of birth, academic degree)
• Address and contact data (address, telephone number, e-mail address)
• Application documents (cover letter, resume, motivation letter, references)
• Data on your professional experience (details of previous employment)
• Data on your education (information on school or university degrees)
• Professional requirements (job profile, job description, desired scope of employment, notice period, salary expectations)
• Other skills and qualifications (additional training, certificates, languages or hobbies)
• Additional questions depending on the position (e.g. driver’s license, citizenship)
• Voluntary information such as photos, disability status, or other information you voluntarily provide or upload in your application
• Data from publicly accessible profiles on social media platforms, such as Facebook, karriere.at, Xing or LinkedIn

In the course of the further recruiting process, your data will be completed by a recruiter of AGILOX Services GmbH:

• Interview dates, interview notes and comments on your profile, e.g. salary requirements.
• Applicant correspondence with employees of AGILOX Services GmbH
• Keywording to make your profile easier to find in the applicant database
• Additional jobs that we suggest to you (if you accept the separate voluntary declaration of consent for this)

We would like to draw your attention to the fact that health data, information on racial or ethnic origin, political, religious, trade union or sexual orientation are among the data requiring special protection. Therefore, we ask that you do not submit such data to us. If you provide information in your application documents that falls under special categories of personal data as defined in Art. 9 (1) DSGVO, we will also only process this data to the extent permitted by law.

CORRECTNESS OF YOUR INFORMATION

We can only process your application expediently if the information you provide is correct. By giving your consent, you confirm that the data you have submitted is complete and that all the information it contains is true.

IS SO-CALLED PROFILING DONE?

There are no automated mechanisms in our recruiting process that result in applicants being automatically eliminated from the application process. Decisions regarding recruitment and selection are made exclusively by the responsible employees of AGILOX Services GmbH.

WHO HAS ACCESS TO YOUR DATA?
EMPLOYEES OF AGILOX SERVICES GMBH:

The collection, storage, processing and transfer of data is carried out exclusively by employees of the Human Resources Department of AGILOX Services GmbH. Access to your personal data is granted to the persons involved in filling the respective position (usually management functions, key functions). Otherwise, data is generally not passed on to third parties without prior declaration of consent.

TECHNICAL SERVICE PROVIDERS:

For the handling of our recruiting process, we use service providers (so-called order processors in the sense of Art. 4 (8) DSGVO) who support us. These are the manufacturer of our recruiting software and the hosting provider who provide us with servers for software operation. These service providers have access to your data on a case-by-case basis for maintenance purposes. They are contractually bound by an order processing agreement to confidentiality and appropriate data security measures and process the data exclusively on behalf of and for the purposes of AGILOX Services GmbH.

OTHER RECIPIENTS:

In order to fulfill legal obligations or to defend legal claims, we may, on a case-by-case basis, grant authorities or courts access to your data.

WHAT RIGHTS DO YOU HAVE?

Based on the General Data Protection Regulation, you have, among other things, the right to information, correction, revocation, deletion, objection and complaint. Below, we would like to explain these rights to you in more detail:

YOUR RIGHT TO INFORMATION, DATA TRANSFER, RECTIFICATION AND COMPLAINT.

You will, of course, receive information about your personal data that is collected and processed by us. Upon your request, we will tell you what the data is, for what purposes the data is processed, to whom the data is disclosed, how long the data is stored and what other rights you have in relation to this data.
You may also request that we provide any personal data you have provided to us to you, another person or a company of your choice in a structured, commonly used and machine-readable format and correct any incorrect data.
You also have the right to lodge a complaint with the competent supervisory authority and subsequently to be kept informed of the status and outcome of the complaint procedure.

YOUR RIGHT TO REVOKE, OBJECT TO AND DELETE/RESTRICT YOUR PERSONAL DATA:

You may revoke your consent at any time with effect for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation is received. Please note that we may have to suspend the application process if you revoke your consent to the processing of this data. In this case, we are obliged to delete the personal data concerning you or to restrict the processing in case of partial revocation.
You also have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you that is processed on the basis of Art. 6(1)(e) DSGVO (data processing for reasons of public interest) or on the basis of Art. 6(1)(f) DSGVO (data processing for legitimate interest). If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

HOW LONG WILL YOUR PERSONAL DATA BE STORED?

If you neither revoke your consent nor raise a justified objection, your data will generally be stored for 6 months from the time you become aware of this data protection information. This also applies if you withdraw your application before the end of the application process without expressly revoking your consent. 14 days before the expiry of these periods, you will receive an e-mail from us in which you can (re)confirm the declaration of consent. If you give us your consent again, your applicant profile will remain with AGILOX Services GmbH for a further 6 months. Without your consent, your profile will be deleted unless we are required by law to retain it or we need the data to assert, exercise or defend legal claims.

WHO CAN YOU CONTACT?

If you have any questions or wish to exercise your rights, please contact:

AGILOX Services GmbH
Gewerbepark 3
4671 Neukirchen bei Lambach

privacy@agilox.net

We will process your requests as quickly as possible in accordance with the legal requirements and inform you of the measures we have taken or will take.