6 Privacy Policy Applications
In the following, we inform you which personal data we need from you in the case of an application, how we process it and how you can contact us if you have any questions.
Your personal data will of course be treated confidentially and in accordance with the statutory data protection regulations.
In the following, all personal designations are to be understood as gender-neutral. For ease of reading, we use only the masculine form.
TO WHOM IS THIS DATA PROTECTION INFORMATION DIRECTED?
This data protection information is intended for persons (hereinafter also referred to as applicants) who apply to AGILOX Services GmbH in the course of a recruiting process, as well as persons for whom AGILOX Services GmbH sets up an applicant profile in the course of an e-mail or postal application, a physical handover of the application or in any other form.
FOR WHAT PURPOSE DO WE PROCESS YOUR DATA?
We process your data as part of our recruiting process (personnel search and selection) to fill vacancies at AGILOX Services GmbH, i.e. to initiate an employment relationship. The necessity and scope of data collection depend, among other things, on the position to be filled.
You can apply for a specific position or send us an unsolicited application. A recruiter from AGILOX Services GmbH will contact you by e-mail or telephone in the course of the recruiting process. The recruiting process is supported by our recruiting software.
ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?
We process your personal data on the basis of your consent (Art. 6 para. 1 lit. a) and Art. 9 para. 2 lit. a) DSGVO).
Furthermore, processing is carried out for the fulfillment of legal obligations as well as for legitimate interest of us or of third parties, e.g. in connection with the establishment, assertion, exercise or defense of legal claims such as claims under the Equal Treatment Act (Art. 6 para. 1 lit. f) DSGVO). In the event of a legal dispute, we also have a legitimate interest in processing the data for evidence purposes.
NO OBLIGATION TO DISCLOSE DATA
You are under no legal or contractual obligation to disclose your personal data. However, we cannot process your application without your personal data and may have to suspend the application process if you do not provide us with your data required for the application or do not provide us with sufficient data.
WHAT PERSONAL DATA DO WE COLLECT AND PROCESS?
The following categories of data are collected and subsequently processed during the creation of the applicant profile:
- Registration data (creation/update date, applicant source).
- Personal data (first and last name, date of birth, academic degree)
- Address and contact data (address, telephone number, e-mail address)
- Application documents (cover letter, resume, motivation letter, references)
- Data on your professional experience (details of previous employment)
- Data on your education (information on school or university degrees)
- Professional requirements (job profile, job description, desired scope of employment, notice period, salary expectations)
- Other skills and qualifications (additional training, certificates, languages or hobbies)
- Additional questions depending on the position (e.g. driver’s license, citizenship)
- Voluntary information such as photos, disability status, or other information you voluntarily provide or upload in your application
- Data from publicly accessible profiles on social media platforms, such as Facebook, karriere.at, Xing or LinkedIn
In the course of the further recruiting process, your data will be completed by a recruiter of AGILOX Services GmbH:
- Interview dates, interview notes and comments on your profile, e.g. salary requirements.
- Applicant correspondence with employees of AGILOX Services GmbH
- Keywording to make your profile easier to find in the applicant database
- Additional jobs that we suggest to you (if you accept the separate voluntary declaration of consent for this)
We would like to draw your attention to the fact that health data, information on racial or ethnic origin, political, religious, trade union or sexual orientation are among the data requiring special protection. Therefore, we ask that you do not submit such data to us. If you provide information in your application documents that falls under special categories of personal data as defined in Art. 9 (1) DSGVO, we will also only process this data to the extent permitted by law.
CORRECTNESS OF YOUR INFORMATION
We can only process your application expediently if the information you provide is correct. By giving your consent, you confirm that the data you have submitted is complete and that all the information it contains is true.
IS SO-CALLED PROFILING DONE?
There are no automated mechanisms in our recruiting process that result in applicants being automatically eliminated from the application process. Decisions regarding recruitment and selection are made exclusively by the responsible employees of AGILOX Services GmbH.
WHO HAS ACCESS TO YOUR DATA?
EMPLOYEES OF AGILOX SERVICES GMBH:
The collection, storage, processing and transfer of data is carried out exclusively by employees of the Human Resources Department of AGILOX Services GmbH. Access to your personal data is granted to the persons involved in filling the respective position (usually management functions, key functions). Otherwise, data is generally not passed on to third parties without prior declaration of consent.
TECHNICAL SERVICE PROVIDERS:
For the handling of our recruiting process, we use service providers (so-called order processors in the sense of Art. 4 (8) DSGVO) who support us. These are the manufacturer of our recruiting software and the hosting provider who provide us with servers for software operation. These service providers have access to your data on a case-by-case basis for maintenance purposes. They are contractually bound by an order processing agreement to confidentiality and appropriate data security measures and process the data exclusively on behalf of and for the purposes of AGILOX Services GmbH.
OTHER RECIPIENTS:
In order to fulfill legal obligations or to defend legal claims, we may, on a case-by-case basis, grant authorities or courts access to your data.
WHAT RIGHTS DO YOU HAVE?
Based on the General Data Protection Regulation, you have, among other things, the right to information, correction, revocation, deletion, objection and complaint. Below, we would like to explain these rights to you in more detail:
YOUR RIGHT TO INFORMATION, DATA TRANSFER, RECTIFICATION AND COMPLAINT.
You will, of course, receive information about your personal data that is collected and processed by us. Upon your request, we will tell you what the data is, for what purposes the data is processed, to whom the data is disclosed, how long the data is stored and what other rights you have in relation to this data.
You may also request that we provide any personal data you have provided to us to you, another person or a company of your choice in a structured, commonly used and machine-readable format and correct any incorrect data.
You also have the right to lodge a complaint with the competent supervisory authority and subsequently to be kept informed of the status and outcome of the complaint procedure.
YOUR RIGHT TO REVOKE, OBJECT TO AND DELETE/RESTRICT YOUR PERSONAL DATA:
You may revoke your consent at any time with effect for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation is received. Please note that we may have to suspend the application process if you revoke your consent to the processing of this data. In this case, we are obliged to delete the personal data concerning you or to restrict the processing in case of partial revocation.
You also have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you that is processed on the basis of Art. 6(1)(e) DSGVO (data processing for reasons of public interest) or on the basis of Art. 6(1)(f) DSGVO (data processing for legitimate interest). If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
HOW LONG WILL YOUR PERSONAL DATA BE STORED?
If you neither revoke your consent nor raise a justified objection, your data will generally be stored for 6 months from the time you become aware of this data protection information. This also applies if you withdraw your application before the end of the application process without expressly revoking your consent. 14 days before the expiry of these periods, you will receive an e-mail from us in which you can (re)confirm the declaration of consent. If you give us your consent again, your applicant profile will remain with AGILOX Services GmbH for a further 6 months. Without your consent, your profile will be deleted unless we are required by law to retain it or we need the data to assert, exercise or defend legal claims.
WHO CAN YOU CONTACT?
If you have any questions or wish to exercise your rights, please contact:
AGILOX Services GmbH
Gewerbepark 3
4671 Neukirchen bei Lambach
privacy@agilox.net
We will process your requests as quickly as possible in accordance with the legal requirements and inform you of the measures we have taken or will take.
